More time for the family, less time on the file.
The case note spoken, straight into the record.
Scrypa Social structures your spoken documentation into case notes, support plans and reports and transfers them into your youth welfare case system.
Practitioners in local authority children's services, in family support at home, in residential care, in disability support and in school social work.
„Home visit to the Kaiser family, the mother and both children were at home, Tim talks about football training, the mother reports sleep problems since the move, next appointment agreed in two weeks.“
Structured output
- ContactHome visit, mother and two children present
- ObservationTim engaged, mother reports sleep problems since the move
- AgreementFollow-up visit in two weeks
After the home visit
spoken while the impression is fresh instead of from memory at night
Statutory fields
need, type of support and participants along the statutory catalogue
Inside the EU
social data processed and stored exclusively in data centres in the EU
The daily reality
The note is written at night, the home visit was at noon.
Home visits, planning meetings and school contacts fill the day, and the pile of case notes waits for the evening. What was said at the kitchen table is then reconstructed from memory. Whatever is lost along the way is missing at the next handover, in the next planning meeting and in the file that gets inspected.
Why a dedicated Scrypa Social
Scrypa Social knows the record types of youth welfare work, from the case note through the support plan to the progress report, and places what is spoken into exactly the fields of your case system. A general-purpose dictation tool understands neither statutory support planning nor reporting duties.
Why it matters
Weeks later the record decides, not the memory.
The day is filled with home visits, planning meetings and school contacts. The case note comes afterwards, often at night, when the office is empty and the day is already three families further on. In the FaSiBa study of 2025, more than 85 percent of practitioners in local authority children's services said they had too little time for their daily tasks.
When the file is examined weeks or months later, in a planning meeting, at a case handover, in court or by the regulator, it is not the practitioner's memory that decides but what was written down. A 2023 case file analysis by the German Youth Institute shows what hangs on that: in 28 percent of cases the records did not show whether the child had actually been seen.
Scrypa Social moves the moment. The practitioner speaks the note while the impression is still fresh, in the car, in the stairwell or right after the conversation. What follows is a structured draft along the mandatory fields, which the practitioner reviews, corrects and approves before it goes into the record.
What is not captured in the moment is missing exactly when it counts.
Offers
What Scrypa Social takes off your plate.
„I speak the case note in the car before I drive to the next family. In the evening I no longer have to reconstruct what was said at the kitchen table.“
Answered honestly
What local authorities and providers really ask before they decide.
This is about families, about children and about records that have to hold up in front of a regulator and in court. So here is what Scrypa Social does and what it explicitly does not do, side by side.
Is the device listening in the family's living room the whole time?
What Scrypa does
Recording starts when the practitioner deliberately triggers it and stops when she ends it. What gets spoken is what should be documented, usually after the contact, in the car, in the stairwell or at the desk.
What Scrypa does not do
Scrypa Social does not listen continuously and never starts a recording by itself. It is not a listening device in a family's living room and it does not minute a conversation nobody recorded.
Does Scrypa assess whether a child is at risk?
What Scrypa does
Scrypa Social records what the practitioner observed, heard and agreed, and places it into the fields of the assessment: significant indications, the direct impression of the child, the practitioners involved, the conclusion and the next steps.
What Scrypa does not do
Scrypa Social explicitly does not carry out the child protection assessment. Under Section 8a SGB VIII that assessment remains the joint work of several practitioners. There is no scoring, no risk prediction and no ranking of families.
What about the special confidentiality of Section 65 SGB VIII?
What Scrypa does
Some authorities currently prefer not to record confided information electronically at all, because their case system cannot rule out access by third parties. With Scrypa Social confided information stays tied to the case and to the practitioner, roles and access are set up accordingly, and before approval the practitioner decides what belongs in the record and what does not.
What Scrypa does not do
Scrypa Social never makes confided information more widely accessible than the practitioner herself. Because Section 65 also binds colleagues inside the same authority, there is no service-wide full-text search across confided content and no automatic sharing with other bodies.
Will the record hold up to an inspection, and who is liable for the content?
What Scrypa does
Entries follow the mandatory details of Social Code Book VIII and are captured with date, type of contact and participants. The unreviewed transcript and the suggestion are a draft and therefore excluded from the right of file access under Section 25 SGB X. Only the version the practitioner has corrected and approved becomes part of the record.
What Scrypa does not do
Scrypa Social documents nothing on its own and makes no professional judgement. Responsibility for the content stays with the practitioner and the provider, and we do not claim that a text holds up in court independently of that review.
How does the entry reach our case system, and where is the data held?
What Scrypa does
Depending on the system, as a direct transfer through an available interface, as a structured handover for import, or as reviewed text that the practitioner pastes in. Processing takes place in data centres inside the EU, encrypted in transit and at rest, under a data processing agreement.
What Scrypa does not do
Scrypa Social does not replace Prosoz 14PLUS, LÄMMkom LISSA or Connext Vivendi and does not require a system change. Which level is possible for your system is something we check before the start, rather than promising a deep integration up front.
This is where things stand today. The data processing agreement, the technical and organisational measures and the list of sub-processors are provided before the start, so the notification under Section 80 SGB X can be made in full. Whatever is still being built is named openly.
Secure & compliant
Special confidentiality (§ 65 SGB VIII)
Under Germany's Social Code Book VIII, what a family confides in a practitioner may only be passed on with that person's consent, and this restriction applies inside the authority as well. Roles and access are set up so confided information never becomes more widely visible than with the practitioner.
Support planning (§ 36 SGB VIII)
The support plan records the need, the type of support to be granted and the necessary services, and it is reviewed regularly. The templates walk through exactly these points, in language that families can follow.
Records and retention (§§ 47 and 9b SGB VIII)
Licensed providers keep records in line with proper bookkeeping and file-keeping principles, retain them for at least five years and report incidents that may affect the wellbeing of children without delay. Since 1 July 2025, files on family support, disability support, residential care and guardianship must be kept until 70 years after the person's 30th birthday, with a right of access for the person concerned.
Processing on instruction (§ 80 SGB X)
Social data is processed and stored exclusively within the EU. Before you place the order you receive the documents you need for the notification to your supervisory authority, including the sub-processors.
Fits into your Youth welfare case management system
- Integration with youth welfare case systems such as Prosoz 14PLUS, Prosoz OK.jus, LÄMMkom LISSA and Connext Vivendi
- Case notes and contact records straight after the visit
- Support plan with need, type of support, services and review date
- Serious incident notifications and records under Sections 47 and 9b SGB VIII
- Learning AI with the language of children's social care
Experience Scrypa Social live.
Practitioners in local authority children's services, in family support at home, in residential care, in disability support and in school social work.
FAQ
Still have questions?
Yes. The system is built for the language of youth welfare work and reliably recognises terms such as family support, support plan, child protection assessment or case handover. During onboarding we add the terms and abbreviations used in your own service.
No. Scrypa Social transfers the structured entry into your existing case system, for example Prosoz 14PLUS, Prosoz OK.jus, LÄMMkom LISSA or Connext Vivendi, and complements it. No system change is required.
No. Scrypa Social documents, it does not judge. Under Section 8a SGB VIII the child protection assessment remains the joint work of several practitioners, and decisions about support are made in your planning process. There is no scoring and no risk ranking of families.
Confided information stays tied to the case and to the practitioner, as the special confidentiality of Section 65 SGB VIII requires. That restriction also applies inside the authority, so roles and access govern who can see an entry at all.
Exclusively in data centres within the EU, encrypted in transit and at rest. Before you place the order you receive the data processing agreement and the details of sub-processors that you need for the notification under Section 80 SGB X.
Yes. Scrypa Social works offline, in a stairwell, in the car or in a residential group, and syncs the entry as soon as a connection is available again.
The entries follow the mandatory details of Social Code Book VIII, with date, type of contact and participants, and are built for the record-keeping duties of Section 47 and the long retention periods of Section 9b. Whatever is spoken is shown for review before transfer, so the practitioner approves every entry.
The recording is a means to an end, not an archive. After transcription the audio file is deleted, and retention periods can be set in the contract. Your content is not used for cross-customer model training by default.